Email Verification & Educator Approval
Understand the email verification cycle for all users and the administrator approval process specific to teacher accounts.
Note for All Users
This portal module is fully integrated with your dashboard profile. Contact administration if permissions are restricted.
Tips
- Teachers: Submit your staff ID and department in the onboarding fields to speed up approval.
- Keep an eye on your email during the approval waiting period for any follow-up from administrators.
Email Verification (All Users)
When you create an account with email/password, VidyaSchool sends an automated verification email immediately. Click the link in the email to confirm your address. Until verified, you will see a verification prompt every time you log in. Your account status changes from 'Unverified' to 'Active' once confirmed. Social login (Google/GitHub) bypasses this step entirely, as the provider has already verified your email.
Teacher Approval Waiting Room
For security, all new teacher registrations are placed in a 'Pending' state after email verification. When a pending teacher logs in, they are redirected to the Educator Waiting Room — a dedicated page showing their approval status. They cannot access any classroom or grade management tools until approved. Approval is performed by school administrators via the Admin control panel. Once approved, the teacher's account instantly transitions to 'Active' and they are notified to log in again.
Approval Timeline & Process
Administrators review pending teacher accounts daily during school working hours (Monday–Friday, 8 AM–4 PM). Typical approval time is 1–2 business days. During the review, admins verify the teacher's staff ID, department assignment, and class allocations. If additional documents are required, administrators may contact you via your registered email.
Rejection & Resubmission
If a teacher account is rejected (e.g., mismatched credentials), the administrator will notify them by email with a reason. Rejected accounts can re-register with corrected details or contact the school IT desk for manual correction. Student accounts cannot be rejected — all verified students are immediately active.
Frequently Asked Questions
How long does teacher approval take?
Typically 1–2 school business days. If it's been more than 3 days, contact your school's IT or admin desk directly.
Can a teacher use any features while pending approval?
No. The waiting room page is all that's accessible until approval is granted. This is a security measure to prevent unauthorized classroom access.